Commercial Storage: Efficient Office Relocation Strategies


Office relocation can be a complex task, requiring meticulous planning and execution. Amidst the challenges, the need for commercial storage often arises, whether it's to facilitate a smooth transition, downsize your office space, or temporarily house items during renovations.

Here are some efficient strategies for leveraging commercial storage during office relocation.

Inventory and Categorization

A successful office relocation begins with a comprehensive inventory of office assets.

  • Inventory: Everything from furniture and equipment to files and personal items should be accounted for.
  • Categorize: Group items based on their size, fragility, and value, and identify those that will go into storage, be moved directly to the new office, or be discarded. Proper categorization aids in selecting the right storage unit size and type.

Selecting the Right Commercial Storage

Commercial storage facilities offer a variety of options, including climate-controlled units, drive-up units, and portable storage containers.

  • Storage Provider: The choice depends on the items you plan to store. For instance, climate-controlled units are ideal for sensitive items like electronics or important paperwork that could be damaged by extreme temperatures or humidity.

Consult with your storage provider to understand the best options based on your needs.

Efficient Packing and Labeling

Efficient packing can maximize storage space and safeguard your items.

  • Packing: Use sturdy boxes, bubble wrap, and other packing materials to protect your items. Heavier items should be placed in smaller boxes, while lighter items can go into larger boxes.
  • Labeling: Create a label for each box clearly with its contents and intended location in the new office. This not only helps during the unpacking process but also allows for easy access to stored items when needed.

Strategic Storage Plan

Store items strategically, with those that you may need to access frequently placed towards the front of the unit.

  • Storage Plan: Utilize vertical space, but ensure heavier items are at the bottom to prevent damage. Create a walkway for easy access to items at the back of the unit. It's also beneficial to create a floor plan of the storage unit, noting where each category of items is stored.

Insurance Coverage

Before moving items to a commercial storage facility, ensure they are adequately insured.

  • Protection from Loss: While most commercial storage providers offer some form of insurance, you might need to consider additional coverage depending on the value of the items being stored. Check with your business insurance provider to see if your existing policy can be extended to cover items in storage.

Efficient use of commercial storage can play a vital role in seamless office relocation. With proper planning, packing, and storage strategies, businesses can ensure their assets are safe and accessible, minimizing disruption and ensuring a smooth transition to their new space.

For more info about business moving, contact a local company. 


25 July 2023

Streamlining Your Next Move

After my boss told me that I would probably be moving a lot for work, I realized we needed to get a little more organized. Instead of gathering produce boxes and hoping for the best, we started analyzing our mistakes and successes of previous relocations. We realized that we usually got hung up on the packing, which is why we asked my employer to pay for a professional service. Our next relocation was a breeze. This blog is all about identifying storage problems so that you can avoid hassles, delays, and expensive mistakes that could destroy your overall budget.